Accounts Receivable Specialist

We are seeking an experienced, full-time Accounts Receivable Specialist

Required:

• Experience in accounts receivable or a similar role.
• Proficiency in QuickBooks, Microsoft Excel, and Word.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.

Compensation: 60K - 80K

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Vision care
• Paid time off
• Professional development opportunities

Role Overview: 

The Accounts Receivable Specialist is responsible for managing all aspects of the accounts receivable process, ensuring accurate invoicing, timely collections, and proper account reconciliation. The ideal candidate will have a strong background in accounting, proficiency in QuickBooks, Microsoft Excel, and Word. Prior experience in construction or the insurance restoration industry an asset.

Company Overview: 

We are the leader in insurance restoration. We provide expert flood and fire restoration services and are committed to delivering exceptional service to our clients during their most challenging times.

Key Responsibilities:

Invoicing and Billing:

• Generate and send accurate invoices to clients, insurance companies, and other stakeholders.
• Ensure billing aligns with insurance estimates and contracts.

Collections and Follow-Up:

• Monitor accounts receivable aging reports and follow up on overdue accounts.
• Communicate with clients and insurance companies to resolve billing discrepancies.
• Establish payment plans when necessary.

Account Reconciliation:

• Reconcile accounts and ensure accurate record-keeping.
• Investigate and resolve any discrepancies in accounts.

Documentation and Reporting:

• Maintain detailed and organized records of all invoices, payments, and correspondence.
• Prepare regular accounts receivable reports for management.

Collaboration:

• Work closely with the project managers, estimators, and insurance adjusters to ensure alignment between project estimates and invoicing.
• Provide support to the accounting team as needed.

Qualifications: 

• Experience in accounts receivable or a similar role.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Proficiency in QuickBooks, Microsoft Excel, and Word.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Strong organizational skills and ability to prioritize tasks.
• Problem-solving skills and ability to resolve account discrepancies.
• Ability to work independently and as part of a team.
• Familiarity with standard accounting principles and practices.

Preferred:

• Knowledge of the construction or insurance restoration industry.
• Understanding of insurance billing processes, including Xactimate or similar software.
• Familiarity with lien waivers, change orders, and progress billing.

 
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